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Policies

School policies cover every aspect of school life!  Below are some of our most important policies for your information.

Parents please note that you will find information regarding the way we respond to medical needs in school in our 'Supporting Pupils with Medical Needs Policy' below.  Parents have also asked that we put a quick note here about when children can return to school after an episode of vomiting and diarrhea.  

 

If your child is sick or has diarrhea once or twice then they may return after 24 hours after the last episode.

 

If your child is sick or has diarrhea several times over a period of time then they need to return to school 48 hours after the last episode.   

Data Protection and Freedom of Information

 

Introduction

(adapted from the data protection policy)

 

The Oaktree School processes personal data about its pupils and is a “data controller” in respect of this for the purposes of the Data Protection Act 1998. It processes this data to:

  • support its pupils’ teaching and learning;
  • monitor and report on their progress;
  • provide appropriate pastoral care, and
  • assess how well the school as a whole is doing.

Some of the data is passed on to, and processed by, other organisations. In doing so, they have to comply with the Data Protection Act 1998, which means, among other things, that the data held about pupils must only be used for specific purposes allowed by law.

Listed below are the documents that describe the school's data protection policy. They include information about the following topics:

  • What data is collected and held;
  • Why that data is held, and how long it is retained for;
  • Which organisations get access to your child's data;
  • What they use the data for;
  • How to access your child's data;
  • Who to make enquiries to

The files are in PDF format, and require you to use a reader that can understand this format. If you don't already have an application that can do this, one can be downloaded from Adobe free of charge. Please click here to download this.

Document Size Purpose
Data Protection Policy 76 KBytes Main Data Protection Policy
Layer 1 Fair Processing Notice 93 KBytes Information to parents about the policy
Layer 2 Supplement 96 KBytes Supplement giving a summary of other organisations who have access to data
Layer 3 Details 100 KBytes Supplement giving a details of other organisations who have access to data

Links to 3rd Party Organisations

The documents above list details of the 3rd party organisation that have access to some of the data held by the school. The table below provides links to these organisations.

 

Links to both the main website of the organisation and the best link to their Data Protection pages. However, websites change their internal structure often, so these links may stop working after a time. 

 

# Organisation Address
1. School
The Oaktree School
Website
Data Protection Page
Gorsewood Road,
St Johns,
Woking,
GU21 8WT
2. Local Authority
Surrey Local Authority
Website
Data Protection Page
Data Protection Officer,
Surrey County Council,
County Hall,
Penrhyn Road,
Kingston upon Thames,
KT1 2DN
3. Government Agency
Quality and Curriculum Authority (QCA)
Website
Data Protection Page
Data Protection Officer,
QCA,
83 Piccadilly,
LONDON,
W1J 8QA
4. Government Agency
Ofsted
Website
Data Protection Page
Data Protection Officer,
OFSTED,
Alexandra House,
33 Kingsway,
London,
WC2B 6SE
5. Government Agency
Learning and Skills Council (LSC)
Website
Data Protection Page
Data Protection Officer,
Learning and Skills Council,
Cheylesmore House,
Quinton Road,
Coventry,
Warwickshire
CV1 2WT
6. Government Agency
Learner Registration Scheme
Run by the Learning and Skills Council (LSC)
Website
Data Protection Page
Data Protection Officer,
Learning and Skills Council,
Cheylesmore House,
Quinton Road,
Coventry,
Warwickshire
CV1 2WT
7. Primary Care Trusts
Surrey PCT
Surrey PCT Website
Surrey PCT Data Protection Page
NHS PCT Listing
Surrey PCT
Data Protection Officer at Surrey PCT,
Cedar Court,
Guildford Road,
Fetcham,
Leatherhead,
Surrey,
KT22 9RX
NHS
Data Protection Officer,
Department of Health,
Skipton House,
80 London Road,
London
SE1 6LH
8. Government Department
Department of Health (DH)
Website
Data Protection Page
The Data Protection Manager,
Department of Health,
Room 363C Skipton House,
80 London Road,
London
SE1 6LH
9. Government Department
Department for Children, Schools and Families (DCSF)
Website
Freedom of Information Page
Contact Point
Data Protection Officer,
DCSF,
Caxton House,
Tothill Street,
LONDON,
SW1H 9NA

 

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